Terms & Conditions
These Terms & Conditions apply to every person attending Asia Pacific Cooperative Youth Summit 4.0 (APCYS 4.0) to be held in Sabah, Malaysia from 27 – 30 July 2023. All registrations for the Summit are subject to the prior and unconditional acceptance of these general conditions.
There is no registration fee to attend this Summit, however, participants need to pay/ arrange sponsorship for their air travel to Sabah, Malaysia and back to their respective countries. The hosts/ organizers will arrange for the accommodation and local hospitality of the participants.
Submission of the online registration form is regarded as a firm booking and acceptance of these terms and conditions.
ICA-AP reserves the right to approve the registration for participation at APCYS 4.0. Once your participation is approved, you will be notified via email at your registered email id.
By registering for APCYS 4.0, participants are requested to make their own arrangements for health and travel insurance.
Warning: Participants must observe all sanitary or other measures that will be adopted on-site in light of the evolution of the pandemic (wearing of masks, disinfection of hands, barrier gestures, physical distancing, etc.).
CANCELLATION OF APCYS 4.0
In the event that the APCYS 4.0 cannot be held or is postponed due to events beyond the control of the hosts/organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the organizers, they cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, financial losses, etc.
Views expressed by speakers, sponsors and/or exhibitors are their own. APCYS 4.0 organizers cannot accept liability for any advice given, or views expressed, by any speaker, sponsor and/or exhibitor at the Summit or in any material provided to participants. In addition, the Summit shall not be responsible or liable for any direct or indirect loss or damage of any sort incurred as the result of the services or information provided in connection with the event. Lastly, the Summit cannot accept liability for loss of, or damage to, property belonging to Summit participants during the event.
The Summit name badge must be worn at all times during the event. Access to the Summit venue will not be granted without the Summit name badge.
It is the sole responsibility of the attendee to take care of his/her visa requirements. Participants who require an entry visa must allow sufficient time for the application procedure. They should contact the nearest Malaysian embassy or consulate to determine the appropriate timing of their visa applications.
The Summit hosts/ organizers will not directly contact embassies and consulates on behalf of visa applicants. However, we will issue letters of invitation to facilitate visa procurement for you.
It is the sole responsibility of the attendee to ensure safe travel to Malaysia. Attendees should reference the official information/ vaccination certificates provided by their governments regarding vaccination and safe travel recommendations. If you must go into quarantine upon arrival in Malaysia, or on your return to your country, it is your responsibility. Under no circumstances will the APCYS 4.0 hosts/ organizers be responsible for any additional charges you may incur for subsistence, accommodation, and transport costs.
It is the responsibility of the attendees to arrange appropriate insurance coverage in connection with their attendance at APCYS 4.0 and bring their medical supplies. The APCYS 4.0 hosts / organizers are not responsible for any individual’s medical, travel or personal insurance.
PRIVACY AND DATA PROTECTION
The protection of your data is important to us.
The hosts/ organizers will collect and store necessary personal information for the preparation and execution of the Asia Pacific Cooperative Youth Summit 4.0 (APCYS 4.0) to be held in Sabah, Malaysia from 27 – 30 July 2023.
By registering for APCYS 4.0, the parties concerned are agreeing that the your personal information may be used to contact you by email in order to supply information relevant to this Summit, or about other summits, events and opportunities that the organisers are planning and feel may be of interest to them.
You may ask to be removed from the ICA-AP database at any time.
PHOTOS & FILMING
Photos and videos will be taken during the event, for example, in a group of people or when presentations are made or questions asked, and these will be posted and shared by the structures of the APCYS and ICA-AP websites, ICA-AP social media pages or other communications channels for the purpose of the promotion of the cooperative movement. Use of the photographic images for purposes other than those described above or for marketing via the transfer of the images to
third parties is prohibited.
WEBSITE & LINKS
The APCYS 4.0 website may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which ICA-AP takes no responsibility. Neither can responsibility be taken for the contents of any website linking to this website.
We reserve the right at all times to change, amend, add or remove any of the above terms without prior notice if one or more of the conditions outlined in these Terms & Conditions should be or become invalid. The remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all participants of this event, including speakers, sponsors and exhibitors.